Why are the freight rules to Christmas and Cocos (K) Islands different from elsewhere in Australia?

All Office of Transport Security regulations for airfreight apply as usual when sending cargo to the islands. The main difference being that although Christmas & Cocos (K) Islands are part of Australia, they are deemed External Territories  and therefore Australian Customs and Quarantine enforce 100% compliance on international freight rules & regulations. In order to comply with their regulations Freightshop will require a Shipper’s Declaration for every shipment. For shipments valued greater than $1,999.99 (AUD) Customs Invoices are also required.

What’s a Shipper’s Declaration for? Why does the supplier / sender need to complete one?

A Shipper’s Declaration (also known as a Shipper’s Letter of Instruction (SLI) is an electronic form that needs to be completed on our website prior to the delivery of goods to our warehouse. The Shipper’s Declaration is just like a consignment note you would fill in when sending freight with other courier companies. We require all the information on the Shipper’s Declaration to be completed as this allows us to promptly and efficiently process your shipment. It is the responsibility of the Shipper to complete this form, it cannot be completed by the receiving party. This is important as the Shipper has packed the freight and is fully aware of the shipment’s contents, whereas the receiver is only assuming the contents and cannot legally make a dangerous goods declaration.

Islanders ordering goods, please ensure your supplier is happy to complete a Shipper’s Declaration and Customs Invoice (for shipments with value greater than AUD $1999.99.) It’s common for Freightshop to be told by suppliers that they were not informed by the receiver about the process involved. This sometimes leads to an awkward situation where suppliers refuse to conform and receivers are left without their goods.

  • Note: Shipments arriving to our warehouse without a completed Shipper’s Declaration will be rejected and sent back with the delivering party, at no cost to Freightshop. As we operate within an international bond store, it is against regulations for us to hold un-documented freight on our premises.

What is an EDN? and what are the paperwork requirements to send my shipment?

EDN is short for Export Declaration Number. Export declarations provide Customs & Australian Bureau of Statistics (ABS) with details about goods intended for export. The Australian Customs Service’s Integrated Cargo System (ICS) processes the information provided and issues an Export Declaration Number (EDN) upon acceptance. An EDN consists of nine alphanumeric characters. An EDN is required for exported goods with a customs value greater than $1999.99 (AUD) .

Freightshop requires Customs Invoices in order to process an EDN Shipment. Please see the 7 requirements to a Customs Invoice  (To speed up the processing of your shipment, please upload your Customs Invoices when completing the Shipper’s Declaration online, if the invoice isn’t available at the time please send at your earliest possible convenience to Paige).  Email: compliance@freightshop.com.au  Phone: (08) 9477 6088.

Please see our Customs Invoice Template for download, if you are unsure of the information or format required.

How do I know if the shipment I’m sending contains Dangerous Goods?

Please refer to our Dangerous Goods page. The page will explain how to go about finding if your product is a Dangerous Good. If you are ever unsure please contact Freightshop with your enquiry. Just because you bought your product off the shelf at “Bunnings” doesn’t mean that it is safe for air travel. Please remember that properly declaring Dangerous Goods is for the safety of everyone flying on the aircraft, this could include your friends and family!

Can I send Lithium Batteries?

Sending Lithium Batteries by air can be complicated with many different rules to adhere to. Freightshop can simplify the process providing we receive the correct information.

Lithium Batteries travelling without the equipment they are designed to power are FORBIDDEN on all air services to the islands.

When Delivering goods containing Lithium Batteries please abide by the following:

1. All shipments containing Lithium Ion / Metal Batteries packed with or contained within equipment must be declared when submitting a Freightshop Shipper’s Declaration.

2. Provide a 2013 or newer Material Safety data Sheet (MSDS) to accompany the goods

3. Have battery terminals isolated and devices protected from accidental activation

4. The Package/s containing Lithium batteries must be easily identifiable and marked

Lithium Ion Batteries that are less than 100wH in capacity will be permitted to travel as cargo under a Lithium Packaging Instruction. (With the following restrictions. No more than 5kg Net of Batteries per package, correct equipment piece count to match allowable number of batteries being sent.)

Lithium Ion Batteries exceeding 100wH in capacity must be declared as a fully certifiable Dangerous Good.
Please contact Freightshop for a fee structure regarding Lithium Batteries that are fully certifiable and/or travelling under a packaging instruction.

Lithium Metal Batteries that contain less than 2 grams of Lithium will be permitted to travel as cargo under a Lithium Packaging Instruction. (With the following restrictions. No more than 2.5kg Net of Batteries per package, correct equipment piece count to match allowable number of batteries being sent.)

Lithium Metal Batteries that contain more than 2 grams of Lithium must be declared as a fully certifiable Dangerous Good. Please contact Freightshop for a fee structure regarding Lithium Batteries that are fully certifiable and/or travelling under a packaging instruction.

For a detailed explanation on Lithium batteries by air please see Lithium Battery Guidance Document (IATA 2018)

When do my goods need to be delivered to Freightshop to make a flight?

Our deadline for each flight is strictly 12 noon the day before the flight leaves Perth. Freight delivered to us requiring Dangerous Goods certification will need to be delivered to us by 9am at the absolute latest the day before a flight*. Perishable goods requiring fumigation are by pre-arrangement only; delivery is required between 8am-10am 2 days prior to the flight. Please see our Latest News section of the website when sending freight close to Public Holidays as deadlines are subject to change around these times. Please email us at perth@freightshop.com.au for any enquiries regarding Dangerous Goods and Fumigation.

Please see our Flight Schedule Calendar for help on deciding your target flight.

* Dangerous Goods that require certification are lodged with DGI (Dangerous Goods International). To allow their staff adequate time to process Freightshop orders, we request delivery of Dangerous Goods shipments as early as possible. During peak periods (Thursday’s freighter week) any shipments delivered after 9am (strictly) may be subject to offload from the freighter service, due to insufficient processing time.

Can Freightshop store my perishable goods?

Freightshop has a large capacity cool room capable of storing approximately 30 pallets of perishable food. Our coolroom is set between 3-5 degrees to keep your product fresh. We also have facilities to store your frozen produce, during peak times our freezer space can become full. If you have a larger consignment of frozen goods (More than 4 eskies) and require storage for more than 24hrs prior to a flight please contact Ben in the warehouse, to see if we can accommodate your needs. (08) 9277 2615 or email warehouse@freightshop.com.au

Do I need to pay the freight charges before my shipment travels if I’m a non-account holder?

Yes, for non-account holders Freightshop will only uplift shipments we have received full payment for. Shipments received in our warehouse will be held until payment  and/or remittance advice is received. This process also applies to account holders who have overdue accounts. If you wish to apply for an account please see here.

Why is booking my cargo for the freighter service essential?

Bookings for every consignment over 60Kg is an essential part of our process and requires open communication between Freightshop, suppliers and receivers. During peak times the fortnightly Freighter service can become completely full. There are many factors that can also contribute to a reduced payload such as weather events and runway works so booking your space helps us manage space requirements.  We always service the locals’ needs first, providing all bookings are in place can work with all we parties involved.

Booking space for the flight doesn’t guarantee uplift of your cargo. Booked cargo will be lodged under the following categories in an descending order of priority.

Category 1 – Aircraft on Ground Spares (AOG)

Category 2- Life Saving Medical

Category 3- Perishables

Category 4- Australia Post Mail

Category 5- Priority General Cargo

Category 6- General Cargo

Category Explanations:

Category 1 – Aircraft on Ground Spares (AOG) This is critical to keep aircraft operational and is of the highest priority. This is standard international practice that airlines carry another operators AOG Spares.  (Will be loaded before passengers and baggage)

Category 2- Life Saving Medical. This category is only for Medical goods that will sustain life. General medicines do not apply. (Will be loaded before passengers and baggage)

Category 3- Perishables. This category covers any cargo requiring cold chain in order to maintain product integrity. All perishable food products, some medical and laboratory products.

Category 4- Australia Post Mail. This is mail that has been lodged with us via Australia Post.

Category 5- Priority General Cargo. This applies to general cargo where the premium freight rate has been paid.

Category 6- General Cargo. This applies to cargo that does not fit any of the above categories and the basic freight rate has been paid.

How do I organise my freight to be uplifted on a Virgin passenger flight?

Communicating your requirements to Freightshop is critical. Never assume your cargo will uplifted on a specific passenger service.

Cargo space on Virgin passenger services is subject to passenger numbers, excess baggage, runway conditions and weather at all airports including alternate airports. Freightshop receive an indication of available cargo space 72 hrs prior to flight departure, this can change depending on the above factors. The allocated space can only be locked in after the final weather forecast is made available, this isn’t till noon the day before the flight.

If you have urgent requirements for a specific Virgin service, please contact Freightshop to make your intent known so we can find the best solution.

Email: perth@freightshop.com.au  Phone: (08) 9477 6088

Booked cargo will be lodged under the following categories in an descending order of priority. (Dependent on allocated space)

Category 1 – Aircraft on Ground Spares (AOG)

Category 2- Life Saving Medical

Category 3- Perishables

Category 4- Australia Post Mail

Category 5- Priority General Cargo

Category 6- General Cargo

Category Explanations:

Category 1 – Aircraft on Ground Spares (AOG) This is critical to keep aircraft operational and is of the highest priority. This is standard international practice that airlines carry another operators AOG Spares.  (Will be loaded before passengers and baggage)

Category 2- Life Saving Medical. This category is only for Medical goods that will sustain life. General medicines do not apply. (Will be loaded before passengers and baggage)

Category 3- Perishables. This category covers any cargo requiring cold chain in order to maintain product integrity. All perishable food products, some medical and laboratory products.

Category 4- Australia Post Mail. This is mail that has been lodged with us via Australia Post.

Category 5- Priority General Cargo. This applies to general cargo where the premium freight rate has been paid.

Category 6- General Cargo. This applies to cargo that does not fit any of the above categories and the basic freight rate has been paid.

How can Freightshop help with my international shipment?

Freightshop can pick-up or deliver to most locations world-wide, by air or sea. Utilising 25 years of experience servicing your unique location, Freightshop can help you navigate by linking with other forwarders. We may be able avoid Duty and GST expenses incurred by clearing your cargo into mainland Australia. Please forward enquiries to perth@freightshop.com.au